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Turkey: Marketing – Operations Department Assistant

coca-cola-2

Provide assistance to reporting managers and performs various secretarial tasks and assigned functional duties.

KEY DUTIES/RESPONSIBILITIES:
General:

  • Makes travel arrangements: hotel, flight reservations and visa transactions.

•Establishes meetings. Maintains appointment schedule. Confirm appointments, arranges transportation, hotel arrangements and other items as appropriate to the occasion.

Specific for direct reports:

  • Sends and acquires correspondence and distribute to related parties.

•Places local and international telephone calls, answers, screens, routes incoming calls, takes messages if required; uses judgement on whether to offer a response, transfers to related employee.
•Meets and greets visitors; performs introductions, translations and external services as situation requires.
•Establishes and maintains reminder calendar, both written and verbal to reporting directors.
•Organizes and maintains filing system to include follow-up files, reminders to direct reports etc.
•Types correspondence, documents, forms, reports, presentations on an accurate and timely basis. Utilise both Turkish and English.  Translates from English to Turkish or Turkish to English.
•Prepares/follows up/files expense reports, travel and leave request forms, purchase orders.
•Personal tasks assigned by the reporting directors such as follow up of personal bank transactions, house utility payments, and organizing doctor appointments/personal holiday arrangements, issues related with private car.
•Works with marketing team members to compile Monthly Progress and Sales reports and weekly sales reports to RMM and OMM.

More info here

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Monday, December 18, 6:17 pm

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